Planning a wedding for around 100 guests is one of the most common wedding sizes. It’s also one of the most budget-dependent. Whether you’re planning a luxury celebration or trying to stay within a realistic spending plan, understanding how to budget for a 100-guest wedding is the first step toward a smooth, stress-free planning experience.

This guide breaks down average costs, how to allocate your budget, and smart ways to save without sacrificing. If you’re searching for wedding budget tips, this blog is for you!

Average Cost of a 100-Guest Wedding

In the U.S., a wedding with 100 guests typically falls between $25,000 and $55,000, depending on location, venue type, food service, and overall design. Don’t let that number scare you though!

Your costs will vary based on factors like:
✔ venue style (ballroom, barn, luxury resort, backyard)
✔ catering (plated, buffet, family-style)
✔ décor (minimalist vs. luxury floral design)
✔ photography + videography packages
✔ whether alcohol is included or hosted

Now let’s break that down into a realistic, actionable budget.

Wedding Budget Breakdown

A smart rule of thumb is to divide your budget into categories. Here’s the industry-standard breakdown:

Venue + Catering + Rentals: 45–55% of Budget

This is your largest expense—and where guest count matters most.

• Venue rental
• Food service
• Bar service
• Tables, chairs, linens, flatware, plates
• Staff + gratuity

Average cost for 100 guests:
💲 $12,000–$25,000

If your venue includes tables, chairs, and linens, you’ll save significantly.

Photography & Videography: 10–15% of Budget

Capturing your day is one of the most meaningful investments you’ll make.

Average cost:
💲 $3,000–$8,000 for professional wedding photography
💲 $1,500–$4,500 for videography

Pro Tip: A talented photographer ensures your day is preserved beautifully. They are insured, have great Google Reviews, and years of experience. This is one of the vendors you don’t want to skimp out on. At the end of the day when the music stops, the food is gone, the guests leave, the only thing you will have to take away from your wedding day are photos. Check out my work here.

Floral & Decor: 8–12% of Budget

For 100 guests, flowers + décor may include:

• Bridal bouquet + boutonnieres
• Ceremony arch or floral installation
• Reception centerpieces
• Lighting + candles
• Signage + table décor

Average cost:
💲 $2,000–$6,500 depending on size and floral type

Attire, Beauty + Accessories: 5–10% of Budget

This includes:

• Wedding dress
• Groom attire
• Alterations
• Hair + makeup
• Shoes + accessories

Average cost:
💲 $1,500–$5,000

Entertainment: 5–10% of Budget

Choose between:

• Live band
• DJ
• Ceremony musicians
• MC services

Average cost:
💲 $1,200–$6,000 live music is typically going to cost more than a DJ

Stationery: 2–4% of Budget

Includes:

• Save the Dates
• Invitations
• RSVPs
• Programs
• Menus
• Thank-you cards

Average cost:
💲 $300–$1,200

Wedding Planner: 5–10% of Budget

Hiring a planner—especially for a 100-guest wedding—can save time and stress.

• Month-of coordination: $1,500–$3,000
• Full-service planning: $3,500–$10,000+

Building the Budget

Here are the steps to map out your exact numbers:

1. Set Your Total Budget First

Know your limit before spending.

2. Choose Your Must-Haves

What matters most?
Photography? Floral design? Live music?
Budget more for those and cut from less important areas.

3. Get Quotes Early

Prices vary drastically by location.
Booking early also locks in pricing before inflation or demand increases.

4. Compare Catering Options

Food is your biggest cost. Compare:

• buffet
• plated
• family-style
• stations
• brunch or weekday weddings (often cheaper)

5. Track Everything in a Budget Spreadsheet

This keeps your spending aligned with your plan.

Smart Ways to Save Money on a 100-Guest Wedding

Saving doesn’t mean your wedding has to look inexpensive. Try these strategic, high-impact ideas:

✔ Choose a venue that includes tables, chairs, and linens

This alone can save $1,500–$5,000.

✔ Opt for a buffet or stations instead of plated meals

Plated meals typically cost more in staffing.

✔ Limit floral varieties

Seasonal florals or greenery-dense décor looks luxurious at a lower cost.

✔ Skip favors

Most guests don’t take them—and you can save $300–$800.

✔ Hold your wedding on a Friday or Sunday

Weekday and Sunday weddings often come with discounts.

✔ Use digital Save the Dates

Cut printing + postage costs.

✔ Choose one show-stopping floral installation

A beautiful ceremony arch + simple reception décor stretches your budget further.

Budgeting for a wedding with 100 guests is all about strategy, clarity, and prioritizing what matters most. With the right planning, you can host a meaningful, beautiful celebration—no matter your budget range.

• Instagram
• Facebook
• Link